Allowing HR to focus on people behind the records

Simple and secure storage for your employee data.

Managing employee records in a traditional paper-based system can be a daunting task for any organizations. Our digital personnel file management solution securely stores & manages your employee data.

Key features

Secure centralized storage

Your data, easily access from anywhere.
Automated record keeping

Time saving error reduction.
Reporting & analytics

Access to meaningful reports & insights
Fully integrated system

HR system integration.

FROM ON-BOARDING TO RETIREMENT

Our personnel file management software system organizes and tracks employee information throughout their entire tenure.

✔ DIGITAL DOCUMENT GENERATION
✔ DIGITAL SIGNATURE
✔ DIGITAL DISTRIBUTION
✔ DIGITAL ANNOUNCEMENT
✔ SELF-SERVICE PORTAL
✔ DIGITAL LEGACY DOCUMENTS

KEY METRICS

99.9%

Accuracy In Data Capture

70%

Reduction In Processing Costs

4.5

Overall Rating

THE PROCESS

DIGITAL DOCUMENT GENERATION

You can pre-design templates like, offer letters, appraisals, etc., and generate digital documents in bulk.

DIGITAL SIGNATURE

Encrypt digitally created documents using a digital signature that are legally valid and acceptable.

DIGITAL DISTRIBUTION

Share digitally signed documents to employees through emails, SMS with unique link, or even over an employee self-service portal to achieve organization-wide distribution.

DIGITAL ANNOUNCEMENT

Roll out changes to policies, procedures or renew data privacy contracts with employees using digital authentication.

SELF-SERVICE PORTAL

Provide real-time and secure access to employees to view their documents & information resting with their employer.

DIGITIZE LEGACY DOCUMENTS

Collect, scan, code & upload legacy hard-copy records into the DMS and store the physical copies in secure Crown Records Centres near you.

What our clients say

The key benefit is that all documents are available one click. We can log in an get any document we want. We can also search documents in several ways and it's very easy to find them. There is also a workflow in place around invoice processing and it is so much easier to manage.

Carlsberg
Our HR department at Perfetti Van Melle India greatly benefited from Crown's content management solution. With an enormous amount of physical documents to securely store, we were able to completely remove internal cabinets and seamlessly access data in a quicker way. This made hiring more efficient and allowed our company to grow faster. Crown's solution was also GDPR compliant, ensuring our data was handled securely.

Perfetti
Crown has been highly impactful in transforming the way we handle and store crucial customer identification information. Their CKYC solution is fast, efficient, and unrivalled in terms of pricing and service quality.

Fullerton